Serving patients across all of Texas

Welcome to the Modivcare Facility web site for Texas. Currently this site hosts information and forms that medical facilities and medical groups can use to schedule transportation for our clients.

The forms on this site are stored in PDF format. Your computer must have Adobe Acrobat Reader installed for you to be able to read and print the forms. If you do not have a copy of Adobe Acrobat, you can download it for free at www.get.adobe.com/reader/.

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Member FAQs

  • Can a facility ask for a preferred transportation provider?

    Yes, if a facility has a transportation provider they prefer, please mention this when scheduling transportation. Modivcare will note the request on the trip and will do everything they can to honor the facility’s request, depending on availability of the transportation provider and/or if the preferred provider is a participant in the Modivcare network. Even though the request will be documented, trip assignment will be based on routing criteria that includes provider compliance. Modivcare does not guarantee that a preferred provider will be assigned based on a request.

  • How can the Facility Department Help?

    Modivcare maintains a Facility Department dedicated to handling the needs of nursing homes, hospitals, dialysis centers, mental health facilities, and substance abuse clinics. We have dedicated staff and phone numbers available to book transportation for facilities.

    The phone number is 866-400-2350.

    To minimize your time on the phone; we suggest that you use the single trip request form. Complete the fax request form and send it to 866-400-9521

    Upon receipt of the form, a facility coordinator will complete the reservation and contact the ordering party with confirmation of the reservation.

    * The website contains instructions and forms for arranging a standing order or single trip reservation.

  • How do hospitals arrange discharges?

    Hospitals contact the Facility Line at 1-866-400-2350. Physician's Transportation Restriction Forms are not needed for hospital discharges. Dedicated Facility Coordinators are assigned to handle discharges. Once the discharge is arranged, the transportation provider has up to four (4) hours to respond and pick-up the patient.

  • How do I get a standing order request form?

    Standing order forms can be obtained through the website or by contacting the Facility Department at 866-400-2350.

  • How much notice is needed to book a reservation?

    Three business days (72hrs) notice prior to the scheduled appointment is necessary.

  • What are examples of emergencies?

    Sudden life threatening medical situations, significant trauma, comas, shock, uncontrolled bleeding, respiratory distress, poisoning, drug overdose and any situation where immediate medical relief or treatment is necessary. In an emergency, 911 should be called.

  • What happens if a trip is booked and the transportation provider is late?

    In the event that a transportation provider is late, Modivcare maintains a staff trained to resolve late arrivals. A dedicated phone line is available to inquire about the status of their ride.

  • What happens if we don’t know what time the member’s appointment will be over and no time is arranged in advance for their return ride?

    Once their appointment is finished, the member or facility will call the "Ride Assist" phone number and request transportation be sent to return the member. The transportation provider will be dispatched and will have up to one (1) hour to arrive for the member’s return ride. 

  • What if a facility has an emergency trip?

    Emergency ambulance trips are not arranged through Modivcare. If a medical emergency ambulance trip is needed, 911 should be called.

  • What if a facility has an urgent/same day trip?

    Urgent/same day trips can be booked through Modivcare. Such trips should be true urgent conditions where a physician is requiring the member be seen the same day or the next day.

    Please refer to your health plan above for transportation services.

  • What if a facility has multiple trips to book for different members?

    The facility can fill out Single Trip Request Forms for the various members for trips up to 30 days in advance and fax them into Modivcare at 866-400-9521. Again, three business days notice is required for routine trips.

  • What is a standing order?

    To eliminate the need to arrange trips for members who have three or more trips to the same facility each week, a standing order form and process has been created. This allows a facility to arrange trips in advance for a member scheduled for treatment three days or more a week to the same location. Example: dialysis, wound care, mental health, adult day care, and medication management.

    A Standing Order will be create and inserted in our system. Our system will propagate the information based on the schedule furnished by the treating facility. Every standing order must be recertified by Modivcare on a quarterly basis. The treating facility will be asked to verify that the member’s information has not changed since the original standing order was created.

  • What Levels of service are covered through Modivcare?

    Wheelchair (Manual/Electric) - Available to members confined to a wheelchair that, due to either physical weakness or mental impairment, they must travel with their own wheelchair. If assistance is needed, please inform Modivcare at the time the reservation is called in. Transportation with a wheelchair accessible vehicle will be provided. 

    Mass Transit - Where available and suitable for the physical condition of the member. This will be the mode of transportation for ambulatory members who reside less than 1/2 of a mile from a transit stop and can walk that distance unescorted.

    Ambulatory - This is a member who is able to walk on their own or with the assistance of a walker or cane and able to be picked up and dropped off at the curb. This is curb-to-curb transportation.

    Available to members confined to a wheelchair that, due to either physical weakness or mental impairment, they must travel with their own wheelchair. If assistance is needed, please inform Modivcare at the time the reservation is called in. Transportation with a wheelchair accessible vehicle will be provided.

    Individual Transportation Participant (ITP) – The member, family or friend may drive the member to medically covered services and receive reimbursement on a per mile basis.

  • Where do I send the completed standing order request form?

    The Standing Order Request Form should be faxed to Modivcare at 866-400-9521.

  • Who fills out the standing order request form?

    Standing order forms must be completed by a representative of the treating facility.

  • Who gets notified if changes need to be made to a standing order?

    Modivcare must be notified of any temporary or permanent changes to a standing order. Our system will continue to propagate the original information unless we are notified of a change. Our network providers schedule their transports based on the information we send out in their daily manifest. If a facility or member only instructs the transportation provider of changes and not Modivcare, the member runs the risk of missing their appointment if the transport is assigned to a different provider. By informing Modivcare about changes to a standing order, it allows us to adjust any changes and ensures that our members are getting the best service available.

  • What happens if a trip is booked, and the provider is late?

    Redirect the caller to the member’s appropriate health plan.

  • What happens if we don’t know what time the member’s appointment will be over and no time is arranged in advance for their return ride?

    Redirect the caller to the member’s appropriate health plan.

  • What if a facility has multiple trips to book for different members?

    Refer caller to contact the reservations line for their health plan.

  • How do I schedule a reservation?

    You may contact Modivcare to setup a reservation based on the health plan you are currently on.